Who we supply · Procurement & contracting

FF&E art supplier for hotels, quoted line by line from the spec

iHomeArt supplies hotel FF&E artwork to procurement agents, hotel purchasing companies and fit-out contractors: original canvases, hand-painted to the size, palette and finish on each spec line. As an FF&E art supplier we quote every line of your RFQ separately, price an alternate wherever the budget is tight, and deliver each piece labelled by line item and room to your consolidator, warehouse or site.

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Misty blue mountains and gold line wave, MA#753, hung in a room — MA#753

Five sky-blue blooms with gold leaves on cream, TA#864, hung in a room — TA#864

Pink lotus blooms leaves and seed pod, MA#613, hung in a room — MA#613

The FF&E art line at a glance

Line by lineEvery spec line quoted on its own: work, size, finish, quantity and unit price
Priced alternatesA value-engineered option beside any line, so a budget cut is a choice, not a re-tender
1-piece samplePainted at full size and in the run’s finish as your submittal, before release
Labelled packsEvery piece marked with its line item, room and floor, with a packing list per batch
Any consigneeConsolidator, forwarder, framer or site, named batch by batch, in any country

Medium: Acrylic on canvas as standard; oil paint on request. Hand-painted, never printed
Size: Any size, including oversized single canvases and multi-panel sets
Finish: Rolled, stretched ready to hang, or framed in gold, silver, black, white or wood; 3D plaster and deep relief ship stretched or framed
Approval: Photos or video at each stage; the next stage starts only after you approve; the final photograph is approved before dispatch
Lead time: About 10 days to paint, then 5–7 days by DHL, FedEx or UPS express. Large orders get their own date in the quote
Minimum order: One piece; volume pricing from 10
Price: Priced for your sizes, finishes and quantity; your quote usually arrives within one business day
Shipping: Arranged for you: we find the best route for your address and confirm the cost with you before dispatch, as shipping is quoted separately
Payment: 50% upfront against a proforma invoice; 50% once you approve the final photograph, before shipping
Peace of mind: You approve every finished piece from a photo before it ships. If anything arrives damaged, we take it up with the carrier and work out a solution with you

What does an FF&E art supplier need from your RFQ to quote every line?

The art lines as they sit in your specification: line number, location, spec image or code, size, finish and quantity, plus where and when each batch has to arrive.

Send the art pages of the spec book as they are, PDF or spreadsheet. Your line numbers stay on every document we send, from quote to packing list, so our paperwork drops straight into your tracker.

On your RFQ line	On our quote line
Line number and location	The same, unchanged
Spec image, or another vendor’s reference	The work we propose, with code and picture, or a note that it is painted from your image
Size and finish	Canvas size in cm and inches; rolled, stretched or framed, with the frame colour
Quantity	Quantity, unit price and line total
Delivery point and required-on-site date	Consignee and delivery date for the line’s batch

Shipping sits on a line of its own, priced by route, so your bid tab compares painting with painting. Give us the RFQ close date and send the schedule through the quote form, on WhatsApp or by email.

One vendor or several: how should artwork for hospitality projects be split?

Dark teal ribbed knot form on cream, MA#009, hung in a room — MA#009 Dark teal ribbed knot form on cream

Gold and cream spiral tree of life, AA#1089, hung in a room — AA#1089 Gold and cream spiral tree of life

Give the painted canvases to one vendor when the spaces share a palette and an install sequence, for one PO, one set of submittals and one delivery chain; leave sculpture, mirrors and wall murals with their specialists.

On most hotel schedules the canvas lines fall into four groups, each with its own logic:

Guest rooms: The high-quantity lines: one or two sizes per room type, often a family of related works rotated by floor (see hotel guest-room programmes).
Corridors: Tall verticals between the doors and a larger piece in each lift lobby, ordered floor block by floor block (see corridor series).
Lobby: One or two oversized canvases sized from the finished wall, often the last line released: browse lobby works.
F&B and spa: Short runs to the concept designer’s brief: restaurant and bar and spa works.

All four count towards volume pricing as one order. Gulf packages have their own page: GCC hotels and palaces.

Can the spec image be matched when it comes from another vendor’s catalogue?

Black wavy grid and rust stripe plaster relief, AA#086, hung in a room — AA#086 Black wavy grid and rust stripe plaster relief

Thick cream plaster curves on a black, TA#766, hung in a room — TA#766 Thick cream plaster curves on a black

Yes, in one of three ways, and each quote line says which: the nearest catalogue work painted to the line’s size and palette, a hand-painted reproduction, or a new piece painted from the designer’s own image.

Spec images often come from a stock library or another vendor’s range, and may not exist at the size on the line. Because every work here is painted to order, a match is a brief, not a search for stock.

Nearest catalogue work. We shortlist from some 1,300 ready designs, then resize the closest to the line and recolour it to the scheme’s fabric, paint or stone. The usual route, and the quickest to approve.
Reproduction. A particular painting can be reproduced by hand; a work still in copyright needs its rights holder’s permission first.
From the designer’s image. A render, a city photograph or a crest painted as an original: see paintings from your own image.

Where the spec allows an approved equal, we offer one beside the exact match, priced on its own line; where a line is open, we can design the art with the designer, as far as the budget and brief call for.

The FF&E budget has been cut: how can the art line be value-engineered?

By changing how the art is made and shipped rather than what the designer chose, with each change priced as an alternate beside the original line.

Ask for alternates with the RFQ and the bid tab shows each saving line by line, so the designer accepts or declines without a re-tender. The big savings sit in the guest-room and corridor lines, where one change repeats a hundred times.

One size down

How
The same work a step smaller, say 91 × 61 cm instead of 122 × 81 cm
Saves
Paint, canvas and carton volume on every piece
Check
Scale against the headboard, in the model room
Rolled, framed locally

How
Canvases travel in tubes; a framer near the project stretches or frames them
Saves
Most of the shipping cost; a big run travels as ordinary parcels
Check
The framer’s fee and a few days in the programme
Thinner texture

How
Plaster relief or knife work built lower, so the canvas can roll
Saves
Material and drying time, and it opens up rolled shipping
Check
Less depth and shadow; agree it from a stage photo
Frames where guests linger

How
Frames for suites and public areas; standard rooms and corridors frameless
Saves
Frame cost and box size on the longest lines
Check
That a frameless edge suits the scheme

Relief lines stay stretched
3D plaster, deep relief and heavy knife work would crack in a tube, so those lines ship stretched or framed unless the designer accepts a thinner build. The quote flags each one.
Each alternate stands alone
Every alternate has its own unit price and line total, so the designer can accept some and decline others line by line.

What submittals should an FF&E art supplier send before release?

A submittal sheet for every line, a full-size sample of the lines that matter most, and stage photos of every piece once the run is on the easel.

Name one approver per line, with a deputy, and tell us how long each review takes; the batch dates in the quote allow for it.

Submittal sheetsOne per line: picture and code, size in cm and inches, medium, finish and frame, ready for your submittal log.
Sample piecePainted at full size in the run’s finish. With a one-piece minimum it is simply the first order, and it does the job of a strike-off.
Designer and owner’s repThe sample hangs in the model room for the designer’s approval and the owner’s representative’s sign-off.
PO and releaseThe approved sample becomes the reference; you release the line, whole or in batches, against our proforma invoice.
Stage photosEvery piece is photographed at each stage, and the next stage starts once your named approver says yes.

Will hotel FF&E artwork arrive by the required-on-site date?

White blooms and gold leaves on charcoal, TA#097, hung in a room — TA#097 White blooms and gold leaves on charcoal

Yes, when the line is released with its dates: each batch has its own delivery date in the quote, set against your install programme and its route.

Art is usually the last FF&E line released, so it carries the least float. Work back from each floor’s required-on-site date:

Batches: Split in your install sequence, floor by floor or zone by zone, each with its own date.
Reviews: A stage photo waiting a week for a reply holds its batch by a week, so build review days into the dates.
Route: Express for the sample and small batches; air or sea freight for a large consignment when the programme has room.
Margin: Land the last batch a couple of weeks before installation, so anything that needs putting right is sorted before handover. Each consignment ships with a tracking number.

How is hotel art packed and labelled for the consolidator?

Piece by piece, in your line numbering, so a warehouse can receive, store and stage it without opening a box.

Tell us at order stage how your consolidator or installer wants packs marked. A typical label reads:

Project · PO number · Line AR-04 · Floor 5, between rooms 512 and 514 · WA#162 · 122 × 61 cm · stretched · box 14 of 36

A packing list per batch, in label order, so receiving is a tick-list.
Grouped by floor or zone on request, so each carton set goes to one part of the building.
Rolled lines travel in tubes, each canvas labelled with its line item for the framer.
Framed lines are boxed one to a box, with corner protection and hanging hooks.

Consolidator, forwarder or site: where should each batch ship, and in what finish?

Periwinkle navy and terracotta cubist, AA#1232, hung in a room — AA#1232 Periwinkle navy and terracotta cubist

Wherever your logistics plan says: each batch ships to the consignee you name, in the finish that suits what happens to it next.

Consignee	Usual finish	Why
Consolidator or forwarder’s warehouse	Stretched or framed, boxed	Staged with the room’s other FF&E, then trucked to site ready to hang
A framer near the project	Rolled	Lowest shipping cost; the framer finishes the canvases and delivers
Site	Framed with hooks, or stretched	Installers hang from the box

Lines can go to different consignees on one order, in a different country from the buyer. We book the carrier for each batch and confirm the cost before dispatch; route options are on the logistics page.

If a pack arrives damaged, the receiving party notes it on the delivery receipt and photographs pack and piece. Send us the photos: we pursue the claim with the carrier and agree a fix with you, such as a replacement or a refund. It seldom comes to that; our return rate is under 0.01%.

What happens when the spec changes after the PO?

Lines not yet painted can change size, colourway, finish, quantity or consignee; we re-issue the quote for the changed lines only, and the rest of the order keeps its dates.

A room type is re-planned, a wall shrinks once the joinery is drawn: what a change costs depends on where the line stands.

Not started: Change anything. The revised quote carries a revision number and marks the changed lines.
On the easel: A correction at a stage photo is made before the next stage. A new size means painting the piece afresh, priced as a new line.
Approved: A piece approved from its final photograph is final. Extra rooms or a new room type are added against the same codes and painted to match.

What changes when a fit-out contractor buys the art against a provisional sum?

Speckled navy and cream night sky, MA#155, hung in a room — MA#155 Speckled navy and cream night sky

Little in how the order runs; what you need is a quote that reconciles with the allowance, delivery to site in your programme week, and paperwork that becomes the art register at handover.

Against the allowance. The line-by-line quote prices painting, shipping and any local framing separately, so the QS can set each against the provisional sum before the order is placed.
Delivery to site. Give us the address, receiving hours, any loading-bay booking and a site contact.
Ready for the installers. Framed pieces come boxed with hooks and labelled by room, so hanging can follow the floors.
Handover. For the O&M file, the order confirmation lists every line with location, code, size and finish, and you hold the approved final photograph of each piece: together, the art register.

In a three-quote comparison ours arrives as a priced schedule, not a lump sum. See also our trade terms.

An art RFQ for a 160-key hotel, quoted line by line

An illustrative schedule made up from catalogue works to show the format: one quote line per spec line, each piece painted to the size on its line.

AR-01 · King rooms, above the headboard
- MA#067
Sage green misty valley with a cabin, in four colourways rotated by floor; rolled; qty 9691 × 61 cm (36 × 24 in)
AR-01 alternate · value-engineered
- MA#067
The same sage valley one size down, still rolled; priced for the designer to accept or decline81 × 61 cm (32 × 24 in)
AR-02 · Twin rooms, between the beds
- WA#027
Faint sketched wildflowers on chalky cream; rolled; qty 3281 × 61 cm (32 × 24 in)
AR-03 · Suites, sitting room
- MA#364
Stacked taupe and terracotta stone forms in raised relief; framed in wood; qty 8122 × 81 cm (48 × 32 in)
AR-04 · Corridors, floors 2–7
- WA#162
Teal, grey and gold drip-line abstract, resized narrow and varied into a family; stretched; qty 36122 × 61 cm (48 × 24 in)
AR-05 · Lift lobbies, one per floor
- TA#1025
White plaster tree with a deer on a winding path; black frame; qty 6137 × 91 cm (54 × 36 in)
AR-06 · Lobby, behind reception
- AA#983
Wide grey and gold marble-vein abstract, panoramic; stretched; qty 1127 × 254 cm (50 × 100 in)
AR-07 · All-day dining, banquette wall
- MA#722
Concentric cream arch lines on terracotta, varied into a set; framed in black; qty 3102 × 76 cm (40 × 30 in)
AR-08 · Spa treatment rooms
- WA#254
Mottled sage green and white texture; stretched; qty 481 × 61 cm (32 × 24 in)
Total 186 pieces on eight lines, plus one priced alternate, with shipping on its own line and a date per batch. The codes are real catalogue works; the quantities and sizes are an example.

Hotel art procurement: questions buyers ask before the PO

How should hand-painted art be described in an FF&E specification?

As original hand-painted artwork: acrylic on canvas as standard, or oil on request, with the canvas size, the finish and, if framed, the frame colour. Add our code where you have one, for example “iHomeArt MA#067, 91 × 61 cm, rolled”. Nothing is printed, so every piece on the line is an original, painted for your order.

Can we add attic stock to the art order?

Yes. Add spares to any line as extra quantity, painted with the run and labelled as spares, so housekeeping has a canvas ready when one is stained or damaged. Because every piece is painted to order, spares can also be ordered years later from the line’s code and its approved final photograph.

Can the art line include frames, or only the canvas?

Either, line by line. Each line can be rolled canvas for a framer you appoint, stretched ready to hang, or framed in gold, silver, black, white or wood and boxed with hanging hooks. 3D plaster and deep relief travel stretched or framed only, unless a thinner texture is agreed, so the guest rooms and the lobby can carry different finishes on one order.

Is volume pricing counted per line or across the whole art package?

Across the whole order. Volume pricing starts at 10 pieces and counts every line together, so one lobby canvas, three restaurant pieces and 96 guest-room pieces all sit in the same tier. A line of one piece is quoted as gladly as a line of a hundred.

Can you be the painting vendor behind our hospitality art consultant?

Yes. An art consultant can curate the collection and keep the relationship with the designer, then place the painting with us; the quote can follow their numbering, and stage photos go to whoever approves. Consultants who work this way have their own page: hospitality art companies.

What if the designer rejects a piece at a stage photo?

The painter puts it right before the next stage starts, which is what the stages are for: a colour or a line that drifts is corrected on the easel, long before shipping. Say what is wrong in words or mark up the photo. Once the final photograph is approved, the piece ships and is final, so the stages are the place to ask for changes.

Procurement & contracting

Send the art lines of your spec

Send the art pages of the specification, the delivery points and the required-on-site dates on WhatsApp, with the quote form or by email. You will usually have a line-by-line quote within one business day, with alternates wherever you ask for them.